Looking for stability? Join Woodgrain! We’re growing fast and offering lifetime careers in a supportive work environment.
About Woodgrain:
Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.
Pay: $20.00 Hourly
Position Overview
The Office Manager is responsible for administrative support to the branch management team, ensuring smooth operations across shipping, finance, HR, and vendor coordination. This role involves processing reports, managing invoices, overseeing office supplies, handling employee onboarding, and maintaining accurate records for financial and operational activities.
Key Responsibilities
Branch Support & Administration
- Assist branch leadership in budgeting, planning, and daily operations
- Order and maintain office supplies
- Manage incoming and outgoing mail
- Process and file operational documents, including OE’s, WT’s, and PO’s
- Ensure all management reports are correctly configured and distributed
Shipping & Logistics Coordination
- Process shipping feedback and ensure accuracy in reporting
- Schedule shipments via UPS and LTL (ArcBest)
- Track and maintain bin locations for inventory management
- Handle order adjustments and cancellations as needed
Finance & Accounting Support
- Process monthly accrual reports and clear CSI reports
- Match fuel and UPS receipts to invoices
- Oversee accounts payable and accounts receivable
- Manage co-op approvals and vendor returns, providing necessary documentation to buyers
HR & Employee Support
- Act as the HR liaison, assisting with onboarding and employee life cycle events
- Maintain up-to-date employee files
- Support payroll-related processes, including COD check distribution
- Ensure compliance with company policies regarding safety and operational procedures
Vendor & Customer Relations
- Coordinate vendor returns and provide necessary documentation
- Manage order processing and follow up on pending approvals
- Process Purchase Order Return Merchandise (PORM) requests
- Ensure accurate customer invoicing and adjustments
Other Duties as Assigned by Management
Role Requirements
- High school diploma or GED with 1–3 years of experience, or equivalent combination of education and experience
- Strong attention to detail with the ability to manage multiple projects and priorities
- Proficiency in Microsoft Office Suite
- Knowledge of office equipment and general administrative functions
- Strong communication and customer service skills
Physical Demands & Work Environment
- Regularly required to sit, stand, and walk; must be able to lift/move up to 10 lbs
- Fast-paced environment requiring multitasking and attention to detail
- Reasonable accommodations can be made for individuals with disabilities
Summary of Company Benefits:
- Health, Dental, and Vision Insurance
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- 401(k) with a Company Match
- Group Term Life Insurance and AD&D
- Employer Paid Long-Term & Short-Term Disability
- Voluntary Supplemental Hospital and Accident Plans
- Employee Assistance Program
- 8 Company Paid Holidays & 1 Floating Holiday
- Paid Time Off (PTO)
Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre-employment background and drug screening, and some positions require a fitness for duty test.