Job Summary:

The Shipping and Inventory Manager is responsible for overseeing the shipping team, inventory team, and offsite warehouse operations supporting the Leesburg door plant. This position ensures the accurate management of inventory, efficient movement and storage of materials, timely shipment of finished goods, and effective coordination between the door plant and offsite warehouse. Reporting to the Planning and Scheduling Manager, this role works closely with Production, Purchasing, and other relevant departments to support production schedules, maintain inventory accuracy, optimize warehouse utilization, and meet customer delivery commitments.

Duties & Responsibilities:

Shipping Operations Management

• Oversee the daily operations of the shipping team to ensure finished goods are picked, staged, loaded, and shipped accurately and on schedule.

• Coordinate shipping priorities with the Planning and Scheduling Manager to align shipments with production schedules and customer delivery commitments.

• Ensure shipping documentation, including bills of lading, packing lists, and shipping labels, is completed accurately and maintained appropriately.

• Coordinate with carriers and transportation providers to support timely pickups, efficient freight movement, and cost-effective shipping practices.

• Monitor shipment performance, investigate shipping errors, and implement corrective actions to reduce product damage, missed shipments, and freight-related costs.

• Establish clear performance expectations for shipping accuracy, productivity, safety, and on-time shipment execution.

Inventory Management and Control

• Oversee the inventory team and maintain accountability for inventory accuracy across the Leesburg door plant and offsite warehouse.

• Establish and maintain inventory control processes, including cycle counts, physical inventory verification, transaction accuracy, and discrepancy resolution.

• Ensure raw materials, work-in-process, and finished goods are properly identified, recorded, stored, and tracked.

• Investigate inventory variances, identify root causes, and implement corrective actions to improve inventory integrity.

• Partner with Planning and Scheduling, Purchasing, and Production to identify material shortages, inventory constraints, and potential disruptions to production.

• Ensure inventory receipts, transfers, adjustments, and shipments are recorded accurately and timely in applicable business systems.

• Monitor inventory levels, storage practices, and material movement to minimize losses, damage, obsolete inventory, and unnecessary handling.

• Coordinate physical inventory activities and ensure compliance with established company procedures.

Offsite Warehouse Management

• Oversee the day-to-day operations of the offsite warehouse supporting the Leesburg door plant, ensuring effective inventory management, material handling, and warehouse organization.

• Maintain accountability for warehouse inventory accuracy, location management, receiving, storage, transfers, and inventory transactions.

• Ensure materials and finished goods stored at the offsite warehouse are properly identified, organized, protected from damage, and readily accessible when needed.

• Coordinate the movement of materials and finished goods between the door plant and offsite warehouse to support production schedules and shipping requirements.

• Work with the Planning and Scheduling Manager to establish priorities for warehouse transfers and ensure materials are available at the appropriate location when needed.

• Oversee staffing, work assignments, productivity, safety, housekeeping, and employee performance at the offsite warehouse.

• Establish consistent operating procedures and inventory control practices between the main plant and offsite warehouse.

• Monitor warehouse capacity and space utilization and identify opportunities to improve storage efficiency and reduce unnecessary material handling and transportation.

• Conduct routine reviews of warehouse operations and address inventory discrepancies, process gaps, safety concerns, and other operational issues.

• Ensure the offsite warehouse operates in accordance with company policies, procedures, and applicable safety requirements.

Production and Material Flow Coordination

• Work closely with the Planning and Scheduling Manager to coordinate material availability, warehouse transfers, shipping priorities, and finished goods movement.

• Coordinate with Production to ensure completed products are accurately reported, transferred to appropriate inventory locations, and prepared for shipment.

• Identify potential material shortages, inventory constraints, and logistical issues that could affect production schedules or customer deliveries.

• Communicate operational issues promptly and work collaboratively with relevant departments to minimize disruptions.

• Identify opportunities to improve material flow between the production floor, shipping areas, and offsite warehouse.

Team Leadership and Employee Development

• Directly oversee and develop employees assigned to the shipping and inventory teams, as well as personnel assigned to the offsite warehouse.

• Establish clear expectations for productivity, accuracy, attendance, safety, housekeeping, and work quality across all areas of responsibility.

• Monitor employee performance, provide coaching, and address performance concerns consistently and promptly.

• Ensure employees receive appropriate training on shipping procedures, inventory systems, material handling equipment, and applicable safety requirements.

• Coordinate staffing and workload assignments across the shipping, inventory, and offsite warehouse functions to meet changing operational demands.

• Promote teamwork, accountability, and continuous improvement across all areas of responsibility.

Safety, Compliance, and Continuous Improvement

• Ensure shipping, inventory, and offsite warehouse activities comply with company safety policies and applicable requirements.

• Maintain clean, organized, and safe work areas, including appropriate storage practices and clear material movement paths.

• Monitor performance measures related to inventory accuracy, on-time shipments, shipping errors, warehouse efficiency, and productivity.

• Identify opportunities to reduce operating costs, improve labor efficiency, optimize warehouse space, and strengthen inventory controls.

• Participate in operational meetings and improvement initiatives as needed.

• Ensure consistent compliance with company policies, procedures, and documentation requirements across all areas of responsibility.

• All other duties as assigned.

Requirements:

• Associate degree in supply chain management, logistics, operations management, business, or a related field preferred; equivalent relevant experience may be considered.

• Minimum of three to five years of experience in shipping, inventory control, warehouse operations, logistics, or a related manufacturing environment. Equivalent relevant experience may be considered.

• Prior supervisory or management experience required.

• Experience managing multiple teams, warehouse locations, or offsite storage operations preferred.

• Experience with manufacturing inventory, cycle counting, inventory reconciliation, freight coordination, and shipping documentation preferred.

• Experience with ERP systems and inventory management software required.

Reporting Line and Supervisory Responsibilities

• This position reports to the Planning and Scheduling Manager. Directly manages Shipping, Inventory and Scheduling associates.

Physical Demands and Work Environment 

• The physical demands and work environment are representative of a manufacturing and office environment. This position requires regular presence on the manufacturing floor to oversee shipping, planning, scheduling, and inventory management activities, as well as time spent performing administrative duties in an office setting. While performing the duties of this job, the employee is regularly required to stand and walk throughout the manufacturing facility and is occasionally required to sit; use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee may occasionally lift or move up to 25 pounds. The employee must be able to work safely in a manufacturing environment while following applicable safety requirements and wearing required personal protective equipment.